PART-TIME REMOTE SECRETARY & CHIEF OF STAFF: 100% Remote at Old California Botanicals

Old California Botanicals is offering an excellent remote work opportunity for a Secretary and Chief of Staff position, allowing highly organized professionals to support this vibrant, fast-growing cosmetics startup from anywhere in the US.

This 100% remote role provides the perfect balance of administrative responsibilities and flexible work arrangements for candidates seeking part-time employment.

As a remote Secretary and Chief of Staff at Old California Botanicals, you’ll play a crucial role in keeping operations running smoothly as the company expands. Working from your home office, you’ll manage communications with vendors, prospects, customers, and partners while tracking delegated tasks to ensure timely completion.

This home-based position starts at approximately 5 hours per week with compensation at $25 per hour, paid monthly. You’ll organize and maintain important records and business documents, coordinate meetings and appointments, and tackle various administrative and operational support tasks while enjoying the flexibility of working from anywhere.

The ideal candidate will have excellent written and verbal communication skills, be highly organized and self-driven, and comfortable using MS Office, CRM tools, and digital marketing software. If you’re seeking a meaningful remote work opportunity with a creative, community-focused company where your ideas and efforts will have real impact, this position offers an excellent combination of administrative expertise and work-life flexibility.

Activities

• Manage communications with vendors, prospects, customers, and partners from your home office
• Track and oversee delegated tasks to ensure timely completion while working remotely
• Organize and maintain important records and business documents digitally
• Coordinate and schedule meetings, appointments, and follow-ups
• Handle a variety of administrative and operational support tasks
• Support the company’s growth initiatives through efficient organization
• Maintain clear communication channels despite physical distance
• Ensure smooth operations across the organization’s various functions
• Follow up on important matters to prevent things from falling through the cracks
• Assist with documentation and process development as the company scales
• Provide input on operational improvements based on your administrative expertise
• Build and maintain relationships with key stakeholders through virtual communications

Requirements

• Excellent written and verbal communication skills for effective remote work
• Highly organized, detail-oriented, and self-driven work approach
• Comfort using MS Office, CRM tools, and digital marketing software
• Ability to manage multiple tasks independently without direct supervision
• Previous experience in a similar administrative or operations role (preferred)
• Strong time management skills for effective part-time scheduling
• Problem-solving abilities to address administrative challenges remotely
• Reliable internet connection and appropriate home office setup
• Capacity to work efficiently in a flexible, part-time arrangement
• Professional demeanor when representing the company in communications
• Ability to maintain confidentiality with sensitive business information
• Adaptability to evolving needs of a fast-growing startup

Benefits

• Completely flexible remote work arrangement allowing you to work from anywhere
• Part-time schedule starting at approximately 5 hours per week
• Competitive compensation at $25 per hour, paid monthly
• Opportunity to grow with a vibrant, fast-growing cosmetics startup
• Real impact on company operations and development
• Work with a small, passionate team where your ideas matter
• Flexible scheduling to accommodate your personal commitments
• Chance to develop expertise in the cosmetics industry
• Experience the entrepreneurial environment of a growing startup
• Potential for increased hours as the company expands
• Build valuable skills applicable across multiple industries
• Contract position (1099) allowing for independent work arrangements

About the Company

Old California Botanicals is a vibrant, fast-growing cosmetics startup built on the principles of craftsmanship, creativity, and community. The company focuses on creating high-quality botanical cosmetic products while building meaningful connections with customers and partners.

As a young, dynamic organization, Old California Botanicals offers team members the opportunity to contribute to building something beautiful from the ground up. The small, passionate team values fresh ideas and meaningful contributions from every team member, creating an environment where administrative support plays a crucial role in overall success and growth.

Job Market Outlook

Remote administrative support positions have seen significant growth as organizations recognize the effectiveness of virtual assistance for operations management. The demand for skilled secretaries and chiefs of staff who can coordinate activities and maintain organization while working remotely continues to increase as companies seek flexible, cost-effective support options.

Home office opportunities in administrative roles represent a positive trend in the cosmetics industry, offering experienced professionals the chance to contribute their expertise without geographic limitations. Old California Botanicals’ commitment to supporting remote work for administrative leadership demonstrates the evolution of business operations toward more flexible, technology-enabled arrangements that benefit both organizations and their team members.

Exclusive Tips for Candidates

Highlight Organization Systems

Emphasize your methods for maintaining organization in a remote environment. Share specific tools or approaches you use to track tasks, maintain records, and ensure nothing falls through the cracks when working independently.

Showcase Communication Expertise

Detail your approach to clear and efficient communication across digital channels. Explain how you maintain professionalism and build relationships with stakeholders through written and verbal remote interactions.

Demonstrate Time Management Skills

Share examples of how you’ve effectively managed part-time responsibilities while delivering consistent results. The ability to maximize productivity in limited hours is particularly valuable for this 5-hour per week position.

Emphasize Initiative and Self-Direction

Provide instances where you’ve proactively identified needs and implemented solutions without direct supervision. Remote work requires independence and foresight, making these qualities essential for success.

Prepare CRM and Digital Tool Examples

Be ready to discuss your experience with customer relationship management systems and digital marketing tools. Comfort with technology is crucial for maintaining efficiency in a remote administrative role.

Common Questions about this Position and Company

How is work typically scheduled for this part-time remote position?

The 5-hour weekly schedule can generally be arranged flexibly based on your availability and the company’s needs. While some tasks may have specific deadlines, much of the work can be completed at times that work best for you, making this ideal for those with other commitments.

What communication tools are used to collaborate with the team remotely?

Old California Botanicals typically utilizes standard digital communication tools including email, video conferencing, messaging platforms, and shared document systems. Specific platforms will be discussed during onboarding, but familiarity with common collaboration tools is beneficial.

How does the company measure performance for remote administrative staff?

Performance is generally assessed based on task completion, communication effectiveness, organization maintenance, and overall contribution to operational efficiency. Regular check-ins help maintain alignment on priorities and provide feedback opportunities despite the remote arrangement.

What growth opportunities exist for this position as the company expands?

As a fast-growing startup, there may be opportunities to increase hours, take on additional responsibilities, or develop specialized roles as the company scales. Exceptional performance in this initial part-time capacity could lead to expanded opportunities aligned with your skills and the company’s evolving needs.

How does Old California Botanicals maintain team cohesion with remote staff?

Despite the physical distance, the company fosters connection through regular virtual communication, clear expectations, and inclusive team culture. The small team size allows for meaningful interaction and relationship-building even in a remote environment, ensuring administrative staff feel connected to the company’s mission and growth.

Ready to find a career with purpose?