Work Remotely in Podcasting: The Arbinger Institute Seeks Administrative Coordinator

The Arbinger Institute, a leading leadership development organization, is seeking a Podcast Administrative Coordinator to join our team remotely.

In this role, you’ll support the podcast production team by managing schedules, coordinating interviews, and tracking project progress. This part-time, remote position requires strong organizational and communication skills, proficiency in project management software, and the ability to thrive in a fast-paced environment.

• Company: The Arbinger Institute
• Location: Remote, USA (available in AR, AZ, CO, FL, GA, IA, MD, MO, NC, NV, OH, PA, TN, TX, UT, VA, WA)
• Salary: Starting from $20/hour (10-20 hours per week)

Support Podcast Production, Empower Leaders: Be a Remote Podcast Administrative Coordinator at Arbinger

Are you a highly organized and proactive individual with a passion for supporting creative projects? The Arbinger Institute, a leading leadership development and culture transformation organization, is seeking a Podcast Administrative Coordinator to join our team in a fully remote capacity.

About Arbinger:

The Arbinger Institute helps leaders, teams, and organizations create people-centric cultures that drive exceptional results. Through innovative training, coaching, and consulting, we guide individuals and organizations toward adopting an outward mindset, which is essential for enhancing performance, fostering inclusivity, and achieving sustainable change.

About the Role:

As a Podcast Administrative Coordinator, you’ll be an integral part of our podcast production team, ensuring smooth operations and efficient project management. You’ll manage schedules, coordinate interviews, track progress, and maintain communication across multiple channels. Your organizational skills, attention to detail, and ability to work independently will be crucial in this role.

This is a part-time, remote position, offering you the flexibility to work from home while contributing to a company that’s making a positive impact on leaders and organizations worldwide.

Responsibilities:

• Scheduling: Schedule and coordinate podcast interviews and related calls, ensuring timely communication with guests and team members.
• Equipment Management: Manage and process equipment shipments, including tracking and ensuring timely deliveries.
• Communication: Review and respond to podcast-related emails, maintaining a professional and helpful tone.
• Project Tracking: Track and update tasks within project management software (e.g., Asana, Jira, Smartsheet).
• Schedule Management: Maintain podcast production schedules and timelines, ensuring tasks are completed on time.
• Calendar Management: Manage the Outlook calendar for podcast-related meetings and events.
• Content Preparation: Assist with podcast content preparation, such as gathering research or preparing interview outlines.
• Administrative Support: Provide general administrative support, including managing guest release forms and other podcast-related documents.
• Performance Self-Assessment: Regularly utilize Arbinger’s internal 3A+ tool to assess and improve individual performance.

Required Capabilities:

• Organizational Skills: Proven ability to be organized and detail-oriented, with the capacity to manage multiple priorities.
• Communication: Strong written and verbal communication skills, with an understanding of confidentiality and professionalism.
• Technical Skills: Proficiency in project management software (e.g., Asana, Jira, Smartsheet) and ability to manage an Outlook calendar.
• Soft Skills: Proactive, resourceful, flexible, and able to work both independently and collaboratively.
• Adaptability: Ability to adapt to changing tasks, priorities, and deadlines in a fast-paced environment.

Preferred Capabilities:

• Language Skills: Proficiency in more than one language.
• Podcast Production Experience: Previous exposure to podcast production or related media projects.
• Software Expertise: Advanced knowledge of Asana or similar project management software.
• Creative Industry Experience: Experience working in a creative or media production environment.

Qualifications:

• Experience: 1 year of complex project coordination experience required. 1 year of experience working in a remote environment preferred.

Quick Tips for Applicants: Stand Out as the Ideal Podcast Administrative Coordinator

1. Showcase Your Organizational and Project Management Skills:

• Go Beyond the Basics: Don’t just list your experience with project management software. Provide specific examples of how you’ve successfully managed projects, coordinated tasks, and met deadlines in a fast-paced environment.
• Highlight Relevant Skills: Focus on the skills that are most relevant to this role, such as scheduling, communication, and attention to detail. Provide concrete examples of how you’ve applied these skills in previous positions.
• Quantify Your Achievements: Whenever possible, quantify your achievements to demonstrate the impact of your work. For example, instead of saying “managed project timelines,” say “successfully managed timelines for 5+ projects, ensuring on-time delivery and exceeding client expectations.”

2. Demonstrate Your Communication and Interpersonal Skills:

• Effective Communication: Excellent communication is essential for interacting with team members, podcast guests, and other stakeholders. Highlight your ability to communicate clearly and professionally, both verbally and in writing.
• Interpersonal Skills: Showcase your ability to build rapport, maintain positive relationships, and work effectively with individuals from diverse backgrounds.
• Active Listening: Demonstrate your ability to actively listen and understand the needs of others. This is crucial for providing effective support and ensuring smooth communication within the podcast team.

3. Emphasize Your Technical Proficiency and Adaptability:

• Software Expertise: This role requires proficiency in project management software like Asana, Jira, or Smartsheet. Highlight your experience with these tools and your ability to learn new software quickly.
• Tech Savviness: Showcase your ability to troubleshoot basic technical issues, manage online calendars, and utilize various communication channels effectively.
• Adaptability: Demonstrate your ability to adapt to changing priorities, handle multiple tasks simultaneously, and thrive in a fast-paced and dynamic environment.

4. Express Your Passion for Podcasting and Arbinger’s Mission:

• Podcast Enthusiast: Share your interest in podcasts and your understanding of the podcast production process. If you have any experience with podcasting or other media projects, be sure to mention it.
• Alignment with Arbinger’s Values: The Arbinger Institute is committed to helping individuals and organizations develop an outward mindset. In your cover letter, express your understanding of this concept and your desire to contribute to their mission.

5. Showcase Your Remote Work Capabilities:

• Self-Motivation and Discipline: Remote work requires a high degree of self-motivation and discipline. Share examples of how you’ve successfully managed your time, prioritized tasks, and met deadlines without direct supervision.
• Productivity and Focus: Highlight your ability to create a productive and distraction-free work environment at home.
• Collaboration and Communication: Demonstrate your experience using communication tools like Slack or Zoom to collaborate effectively with remote teams.

Ready to find a career with purpose?