Imagine Learning is Hiring: On-Site Receptionist & Facilities Associate

Join Imagine Learning as an On-Site Receptionist and Facilities Associate in Tempe, AZ!

Create a welcoming environment for employees and visitors, manage mail and office supplies, and assist with facility coordination. This full-time role offers a competitive salary, comprehensive benefits, and the chance to be part of a dynamic team dedicated to igniting learning breakthroughs.

• Job Title: Receptionist and Facilities Associate (On-Site);
• Company: Imagine Learning;
• Location: Tempe, AZ (On-Site);
• Salary: $18.14 – $23.50 per hour.

Create a Welcoming First Impression: Receptionist & Facilities Associate at Imagine Learning

Are you a friendly and organized individual with a passion for creating a positive and welcoming environment? Imagine Learning, a leading provider of educational solutions, is seeking a Receptionist and Facilities Associate to join our team at our headquarters in Tempe, AZ.

About Us:

At Imagine Learning, we ignite learning breakthroughs. It’s at the core of everything we do. We innovate together to support educators in creating those special moments when students experience the joy of learning at its best. We also believe in igniting career breakthroughs, fostering a culture of growth, flexibility, and meaningful work.  

About the Role:

As the Receptionist and Facilities Associate, you’ll be the face of Imagine Learning, creating a warm and welcoming first impression for employees and visitors. You’ll manage reception duties, handle mail and office supplies, and assist with facility coordination. Your exceptional organizational skills, attention to detail, and friendly demeanor will be key to success in this role.

This is a full-time, on-site position at our Tempe, AZ headquarters. You’ll enjoy a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic and innovative team.

Responsibilities:

• Reception: Greet and assist employees and visitors, ensuring a positive and welcoming experience. Validate parking for guests and employees.
• Mail Management: Check, sort, and distribute incoming mail. Prepare and send outgoing mail.
• Suite Security: Ensure the security and safety of the suite by following established processes for guests and visitors.
• Meeting Coordination: Assist with meetings by securing conference rooms, coordinating supplies, and communicating with other departments.
• Facilities Management: Stock breakroom and coffee bars, monitor inventory, and assist with catering setup and coordination.
• General Support: Answer and direct general facilities and office-related questions. Serve as backup to the Corporate Facilities Manager.

Qualifications:

• Education & Experience: High School Diploma or equivalent and 2 years of front desk or office experience; or an acceptable combination of education and experience.
• Skills:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and communication tools like Zoom and Slack.
  • Friendly and professional demeanor.
  • Excellent organizational and time management skills.
  • Ability to work independently and handle multiple tasks in a fast-paced environment.
  • Strong interpersonal and customer service skills.
  • Ability to lift and carry boxes up to 40 lbs.

Benefits:

• Competitive Compensation: $18.14 – $23.50 per hour.
• Comprehensive Benefits: Multiple health, dental, and vision plans; 401k with company match; paid time off; parental leave; and more.
• Flexible Work Environment: Enjoy a supportive and collaborative atmosphere that fosters work-life balance.
• Growth Opportunities: Access to professional development programs and opportunities for career advancement.

Quick Tips for Applicants: Stand Out as the Ideal Receptionist & Facilities Associate

1. Showcase Your Customer Service Excellence: Go beyond stating you have experience. Provide specific examples of how you’ve created a welcoming and positive experience for visitors and colleagues, handled challenging situations with grace, and gone the extra mile to provide exceptional service.
2. Highlight Your Organizational Skills: This role requires strong organizational and time management abilities. Share examples of how you’ve successfully managed multiple tasks, met deadlines, and maintained accuracy in a fast-paced environment.
3. Demonstrate Your Communication Skills: Effective communication is key for this role. Showcase your ability to interact professionally with individuals at all levels, both verbally and in writing. Highlight your ability to provide clear and concise information and build positive relationships.
4. Emphasize Your Tech Savviness: Demonstrate your proficiency with Microsoft Office Suite and other relevant tools. If you have experience with specific facility management or communication software, be sure to mention it.
5. Express Your Passion for Imagine Learning’s Mission: Imagine Learning is dedicated to igniting learning breakthroughs. In your cover letter, share your enthusiasm for supporting this mission and your desire to contribute to a positive and collaborative work environment.

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