Intermediate Executive Administrative Assistant – Remote, USA

Join Transamerica, a leading provider of life insurance, retirement, and investment solutions, as a Remote Intermediate Executive Administrative Assistant.

Provide high-level support to senior management, manage complex calendars, and handle confidential correspondence. This remote role requires 3-5 years of administrative experience, strong communication skills, and proficiency in Microsoft Office. Enjoy a competitive salary, comprehensive benefits, and a supportive work environment that fosters work-life balance.

• Job Title: Intermediate Executive Administrative Assistant (Remote)
• Company: Transamerica
• Location: Fully Remote, USA
• Salary: $55,000 – $73,000 per year + potential bonus

Empower Executive Success: Intermediate Executive Administrative Assistant at Transamerica

Are you a highly organized and proactive professional seeking a rewarding administrative role in the financial services industry? Transamerica, a leading provider of life insurance, retirement, and investment solutions, is seeking an Intermediate Executive Administrative Assistant to join our team in a fully remote capacity.

About Us:

At Transamerica, we’ve been helping people achieve their financial goals for over 100 years. We’re a company that values hard work, innovative thinking, and personal accountability. We believe in fostering a diverse and inclusive environment where employees can thrive and achieve a healthy work-life balance.

About the Role:

As an Intermediate Executive Administrative Assistant, you’ll provide critical support to senior management within the technology leadership team. You’ll manage complex calendars, handle confidential correspondence, prepare presentations, and coordinate travel arrangements. Your exceptional organizational skills, attention to detail, and ability to work independently will be essential in ensuring the smooth operation of executive functions.

This is a fully remote position, allowing you the flexibility to work from home while contributing to a collaborative and supportive team environment. We offer a competitive salary, comprehensive benefits, and the opportunity to grow your career within a leading financial services company.

Responsibilities:

• Administrative Support: Provide a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Document Preparation: Prepare confidential correspondence, reports, meeting notices, presentation materials, and other documents using word processing, spreadsheets, graphics, and desktop publishing software.
• Communication and Coordination: Act as a liaison between senior management and various stakeholders, including employees, clients, and external parties.
• Calendar Management: Maintain calendars, schedule meetings, and make travel arrangements for executives.
• Information Management: Compile information, prepare reports, and respond to inquiries, selecting relevant information from various sources.
• Problem-Solving: Determine methods and procedures to resolve complex inquiries and make on-the-spot priority decisions.
• Confidentiality: Generate and maintain confidential files and handle details of a sensitive nature with discretion.

Qualifications:

• Education: High school education or equivalent.
• Experience: 3-5 years of experience with a high level of administrative experience, discretion, and technical skills.

Preferred Qualifications:

• Education: Associate’s degree.
• Skills & Attributes:
  • Ability to establish priorities and meet tight deadlines.
  • Advanced knowledge of company and organizational structure.
  • Excellent verbal and written communication skills.
  • High level of analytical skills.

Benefits:

• Competitive Salary: $55,000 – $73,000 per year (may vary based on location and qualifications)
• Bonus Eligibility: Potential for an annual bonus based on company and individual performance
• Comprehensive Benefits Package: Includes health, dental, and vision insurance, 401k with company match, pension plan, employee stock purchase plan, tuition reimbursement, disability insurance, paid time off, and more.

Quick Tips for Applicants: Stand Out as the Ideal Intermediate Executive Administrative Assistant

Showcase Your Executive Support Experience: Go beyond listing your years of experience. Highlight specific examples of how you’ve successfully supported senior-level executives, managed complex calendars, and handled confidential information. Quantify your achievements whenever possible.

Demonstrate Your Technical Proficiency: This role requires advanced skills in Microsoft Office Suite. Showcase your proficiency in Word, Excel, PowerPoint, and Outlook, and highlight any experience you have with desktop publishing or other relevant software.

Emphasize Your Organizational and Time Management Skills: Executive assistants need to juggle multiple priorities and meet tight deadlines. Share examples of how you’ve effectively managed your workload, prioritized tasks, and maintained a high level of organization in a fast-paced environment.

Highlight Your Communication and Interpersonal Skills: This role involves interacting with a variety of stakeholders. Demonstrate your ability to communicate clearly and professionally, both verbally and in writing. Showcase your ability to build rapport, maintain confidentiality, and handle sensitive situations with tact and diplomacy.

Express Your Passion for Transamerica’s Mission: Transamerica is dedicated to helping people achieve their financial goals and live their best lives. In your cover letter, convey your enthusiasm for this mission and your desire to contribute to the company’s success by providing exceptional support to the technology leadership team.

Ready to find a career with purpose?