Mathematica is seeking a part-time Administrative Field Assistant to work from our Princeton, NJ office, providing administrative support to remote research staff working in the field.
As a leader in data-driven solutions, Mathematica’s mission is to improve societal well-being by translating data into actionable insights. This role offers a unique opportunity to support critical national public policy studies through administrative tasks, including travel arrangements, document preparation, and technical support for survey teams.
The position offers an hourly pay rate of $17.45, potential benefits, and the opportunity to contribute to high-impact research.
Job Details:
Position: Administrative Field Assistant
Company: Mathematica
Modality: On-site Position (Princeton, NJ)
Location: Princeton, NJ
Salary: $17.45 per hour, part-time with potential benefits and paid time off
About the Company:
Mathematica applies expertise at the intersection of data, policy, and practice to improve well-being around the world. We partner with both public and private sector organizations to use data science and analytics to create actionable insights that shape policy decisions. Our work spans a variety of fields, including health, education, early childhood, nutrition, employment, disability, and international development.
Responsibilities:
- Provide administrative support to data collection staff, assisting with document labeling, compiling mailings, and shipping materials via FedEx.
- Arrange comprehensive travel plans, including air travel, car rentals, and hotel bookings for field staff using Mathematica’s travel agency.
- Track travel expenses, project materials, incentives, and equipment used in field surveys.
- Assist field staff with timesheet submissions, expense reports, and other logistical tasks.
- Provide technical support to field staff, helping troubleshoot issues with equipment or data collection processes.
Requirements:
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience in group travel arrangements is a plus.
- Strong oral and written communication skills.
- Excellent organizational skills with a high level of attention to detail.
- Ability to manage multiple tasks in a fast-paced work environment.
- Ability to work independently while contributing to a team dynamic.
- Strong work ethic with a commitment to productivity and high-quality results.
- 1 to 2 years of prior clerical or administrative experience preferred.
- Availability to work up to 40 hours per week, Monday through Friday, between 9:00 AM and 7:00 PM EST.
Benefits:
- Competitive hourly pay rate of $17.45.
- Potential for benefits and paid time off.
- Collaborative and inclusive work environment.
- Opportunity to contribute to national research projects that impact public policy.
Job Role Overview: Administrative Field Assistant
As a part-time Administrative Field Assistant at Mathematica, you will play a crucial role in supporting the research staff working in the field. Your primary responsibility will be to assist with various survey-related administrative tasks, ensuring that field operations run smoothly. From making travel arrangements to providing technical support, you will work closely with a team of survey professionals to facilitate in-person data collection for national public policy studies.
This role offers a hands-on opportunity to engage with important research initiatives while working in a fast-paced environment. Your organizational skills and attention to detail will be vital in helping Mathematica deliver high-quality research that drives policy decisions across multiple sectors.
Quick Tips for Applicants: Stand Out as the Ideal Administrative Field Assistant
Highlight Administrative Skills: Demonstrating experience with clerical tasks, including document preparation and organizing mailings, will be essential for this role.
Showcase Organizational Expertise: The ability to manage multiple tasks efficiently in a fast-paced environment will set you apart.
Technical Proficiency is Key: Be sure to mention your familiarity with Microsoft Office and any other software that may aid in troubleshooting and supporting field staff.
Communication Skills Matter: Strong written and verbal communication skills will help you interact with field staff and ensure tasks are completed accurately.
Multitasking Ability: As this role involves managing several responsibilities at once, stress your ability to juggle tasks and meet deadlines effectively.
Frequent Asked Questions about this Job Position
1. Is this a fully on-site role?
Yes, this role is based in our Princeton, NJ office and involves supporting staff who are working remotely in the field.
2. What is the hourly pay rate?
The position offers an hourly pay rate of $17.45, with potential benefits and paid time off.
3. Is prior administrative experience required?
While 1 to 2 years of clerical or administrative experience is preferred, candidates with strong organizational and technical skills are encouraged to apply.
4. What is the work schedule like?
The position requires availability to work up to 40 hours per week, Monday through Friday, between 9:00 AM and 7:00 PM EST.
5. Are there opportunities for growth within the company?
Mathematica is committed to employee development and offers various opportunities for professional growth and advancement within the organization.
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