NTT DATA, a global leader in business and technology services, has opened an excellent opportunity to work as an Administrative Assistant Analyst in a remote position.

This role offers the chance to work closely with senior executives, managing calendars, coordinating international travel, and handling confidential information with the utmost discretion. Ideal for professionals experienced in executive support, this position allows you to grow within a dynamic and forward-thinking organization.

Join NTT DATA, recognized for its innovation and inclusive work culture, and take a significant step forward in your career by supporting the SVP leadership team. With operations in Plano, Texas, and Halifax, NS, Canada, this position provides flexibility and development opportunities within a global enterprise.

Job Details:

Position: Administrative Assistant Analyst
Company: NTT DATA
Modality: Remote
Location(s): Plano, Texas, United States | Halifax, NS, Canada
Salary: Competitive and based on experience

About the Company:

NTT DATA is a $30 billion global leader in business and technology services. We serve 75% of the Fortune Global 100, helping clients innovate and transform for long-term success. NTT DATA is part of NTT Group, which invests over $3.6 billion annually in R&D, supporting organizations and society in moving toward a sustainable digital future.

Responsibilities:

• Calendar Management: You will coordinate and manage the SVPs’ schedules, ensuring effective time utilization and prioritization of key meetings and events.
• Communication: You will act as a liaison between the SVPs and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Travel Arrangements: Organize complex international travel plans, including flights, accommodation, and transportation in accordance with company policies.
• Meeting Coordination: Book meeting venues, prepare agendas, create presentations, and follow up on action items post-meeting.
• Task Prioritization: Help streamline the SVP’s workflow by identifying and prioritizing tasks to ensure deadlines are met.
• Confidentiality: Handle sensitive and confidential information with discretion, protecting the privacy of the SVP’s office.
• Document Preparation: Draft and edit reports, presentations, and other required documents, ensuring clarity and professionalism.
• Expense Support: Process and manage expenses for the SVPs and their direct reports.
• Ad Hoc Support: Assist with special projects, events, and initiatives as assigned.

Requirements:

• Proven experience as an executive assistant in a fast-paced corporate environment.
• Fluency in English (Japanese fluency is preferred but not mandatory).
• Strong organizational and multitasking skills, with a high degree of attention to detail.
• Proficiency in Microsoft Office suite, especially Excel and PowerPoint.
• Strong written and verbal communication skills, capable of interacting with executive leadership and diverse teams.
• Professionalism and discretion when handling sensitive or confidential information.
• Ability to work independently, prioritize tasks, and meet deadlines under pressure.

Benefits:

• Competitive salary and benefits package.
• Fully remote position, offering flexibility in work location.
• Opportunities for career growth and professional development.
• Inclusive and diverse work environment committed to equal opportunity.

Job Role Overview: Administrative Assistant Analyst

The Administrative Assistant Analyst position at NTT DATA offers an exciting opportunity for professionals skilled in executive support. In this role, you will be responsible for managing complex administrative tasks, including calendar management, travel coordination, and document preparation. Your ability to streamline workflows and prioritize tasks will be crucial in ensuring that the Senior Vice Presidents (SVPs) you support can focus on strategic priorities.

Beyond daily administrative duties, you will also act as the gatekeeper for communication between the SVPs and both internal and external stakeholders. Your discretion in handling confidential information will be key, and you will play a critical role in maintaining the efficiency and professionalism of the SVP’s office. This is a role that not only demands excellent organizational skills but also a high degree of adaptability, emotional intelligence, and the ability to work across time zones with international teams.

Quick Tips for Applicants: Stand Out as the Ideal Administrative Assistant Analyst

Emphasize Experience in Executive Support: This role requires handling high-level administrative tasks for senior leaders. Highlight your past experience managing executive schedules, arranging travel, and preparing important documents. Examples of how you have improved efficiencies or optimized time management for executives will make your application stand out.

Demonstrate Multitasking Abilities: You’ll be juggling various responsibilities—from scheduling meetings to preparing presentations. Stress your ability to manage multiple priorities effectively without compromising on quality or deadlines.

Show Initiative and Problem-Solving Skills: SVPs rely on you to streamline their tasks. Provide examples where you identified and solved potential issues before they escalated, or where you independently managed high-pressure situations.

Highlight Confidentiality and Discretion: In this role, you will be privy to sensitive information. Make sure your resume showcases your ability to handle confidential data professionally, providing examples of maintaining discretion in previous positions.

Cultural Awareness and Communication: You will interact with people from different cultures and regions. Mention any experience you have in working with international teams or supporting executives across multiple time zones.

Frequent Asked Questions about this Job Position

1. Is this position fully remote?
Yes, this role is fully remote, allowing flexibility in your work location. However, candidates should be based in either Plano, Texas, or Halifax, NS, Canada to facilitate closer interaction with leadership.

2. What are the main tasks of an Administrative Assistant Analyst?
The main tasks include calendar management, coordination of international travel, communication with key stakeholders, and providing general administrative support to two Senior Vice Presidents. You will also handle document preparation, expense management, and special projects as needed.

3. Is knowledge of Japanese required for this role?
While fluency in Japanese is preferred, it is not mandatory. The essential requirement is fluency in English, as it will be the primary language of communication.

4. What are the growth opportunities in this role?
NTT DATA offers significant career development opportunities. As a global leader in business and technology services, you will have the chance to grow within the company and explore various professional paths over time.

5. Will this role require overtime or working across different time zones?
Yes, there may be occasions when flexibility in working hours is required to accommodate the SVP’s schedules, especially given the international nature of the work.

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