Figma, a leading design platform, is seeking an Executive Assistant to support the VP of Product Support.
In this fully remote role, you’ll manage calendars, coordinate meetings, and provide comprehensive administrative support. This position requires 4+ years of experience in an administrative or support role, excellent communication skills, and the ability to thrive in a fast-paced environment.
- Company: Figma
- Location: Remote, USA (Hub offices available)
- Salary: $122,000 – $215,000 USD per year (San Francisco/New York Hub)
Empower Design Leadership: Be a Remote Executive Assistant at Figma
Are you a highly organized and proactive individual with a passion for supporting executive success? Figma, a collaborative design platform used by millions of people worldwide, is seeking an Executive Assistant to join our team in a fully remote capacity.
About Figma:
Figma is revolutionizing the way teams design and build products. Our web-based platform enables seamless collaboration, simplifies workflows, and makes the design process more efficient and enjoyable. We believe in creating a culture where everyone feels empowered to contribute and make a difference.
About the Role:
As an Executive Assistant to the VP of Product Support, you’ll be a key player in keeping the team organized and focused on scaling for growth. You’ll provide direct support to the VP, managing their calendar, coordinating meetings, and handling a variety of administrative tasks. You’ll also provide light support to the Product Support leadership team and collaborate with stakeholders across Figma.
This is a fully remote, full-time position, offering you the flexibility to work from anywhere in the United States. You’ll enjoy a collaborative and supportive environment, a competitive salary, and the opportunity to contribute to a company that’s changing the way people design.
Responsibilities:
- Executive Support: Provide direct support to the VP of Product Support and light support to four Directors on the leadership team.
- Calendar Management: Manage the VP’s calendar, including scheduling meetings, resolving conflicts, and prioritizing critical engagements.
- Meeting Coordination: Organize meetings, including scheduling, sending reminders, and coordinating logistics.
- Communication: Manage the VP’s inbox, prioritize emails, and draft communications on their behalf.
- Project Management: Partner with the Strategic Program Manager to organize large-scale planning for monthly and quarterly meetings and offsites.
- Cross-functional Collaboration: Collaborate with internal teams to ensure alignment on projects, milestones, and events.
- Administrative Tasks: Handle a variety of administrative duties, including expense reports, purchase orders, and travel arrangements.
- Process Improvement: Identify and implement opportunities for process optimization within the team and company.
Qualifications:
- Experience: 4+ years of experience in an administrative or support role.
- Skills:
- Ability to work in a fast-paced environment and adapt to changing demands.
- Excellent communication skills and ability to connect with diverse stakeholders.
- Strong prioritization and organizational skills.
- Trustworthy, reliable, and able to maintain confidentiality.
- Dedication to fostering inclusivity.
Preferred Qualifications:
- Product Knowledge: Interest in becoming an expert in Figma’s product.
- Team Support: Experience supporting large teams (150+ people), especially complex global teams.
- Technical Support Experience: Previous experience supporting technical support teams.
- Strategic Thinking: Desire to be a strategic thought partner to the VP.
Quick Tips for Applicants: Stand Out as the Ideal Executive Assistant
- Showcase Your Executive Support Expertise:
- Go Beyond the Basics: Don’t just list your years of experience. Highlight specific examples of how you’ve successfully supported executives, managed complex calendars, and handled confidential information.
- Focus on Impact: Share instances where your support has directly contributed to the executive’s success or the team’s achievements.
- Demonstrate Proactiveness: Executive assistants need to anticipate needs and be proactive in their support. Provide examples of how you’ve gone above and beyond to ensure the smooth operation of the executive’s office and responsibilities.
- Highlight Your Organizational and Time Management Skills:
- Efficiency and Effectiveness: This role requires exceptional organizational skills and the ability to manage multiple tasks and priorities effectively. Share examples of how you’ve successfully streamlined processes, met deadlines, and maintained a high level of organization in a fast-paced environment.
- Calendar Management: Showcase your expertise in managing complex calendars, scheduling meetings across multiple time zones, and resolving scheduling conflicts efficiently.
- Emphasize Your Communication and Interpersonal Skills:
- Clear and Professional Communication: Excellent communication is essential for interacting with various stakeholders, including executives, team members, and external partners. Highlight your ability to communicate clearly, professionally, and effectively, both verbally and in writing.
- Relationship Building: Demonstrate your ability to build rapport, establish trust, and maintain positive relationships with a diverse range of individuals.
- Showcase Your Problem-Solving and Adaptability:
- Problem-Solving Prowess: Executive assistants often need to troubleshoot issues and find solutions to unexpected challenges. Share examples of how you’ve successfully resolved problems, demonstrating your ability to think critically and creatively.
- Adaptability: Highlight your ability to adapt to changing demands, prioritize tasks effectively, and maintain composure in a fast-paced environment.
- Express Your Passion for Figma and its Mission:
- Company Alignment: Figma is dedicated to making design accessible to all. In your cover letter, convey your enthusiasm for this mission and your understanding of how Figma’s platform is transforming the design process.
- Growth Mindset: Figma values individuals who are eager to learn and grow. Express your desire to develop your skills, contribute to the company’s success, and be part of a collaborative and innovative team.
Ready to find a career with purpose?
At F5 Remote Jobs, our mission is to connect talented professionals from around the world with the best remote job opportunities offered by top companies in the United States. In an increasingly digital world, we believe the future of work lies in flexibility and the ability to work from anywhere.