Executive Assistant – 100% Remote Role at Maximus, USA

Join Maximus, a mission-driven consumer health company, as a Remote Executive Assistant.

Provide high-level support to the CEO and C-Suite, manage complex schedules, and coordinate company events. This role requires 4+ years of experience, exceptional organizational skills, and a passion for men’s health and development.

Enjoy a competitive salary, comprehensive benefits, and the opportunity to contribute to a company transforming men’s health.

• Job Title: Executive Assistant (Remote);
• Company: Maximus;
• Location: Remote, USA (Santa Monica, CA preferred);
• Salary: $35K – $50K per year.

Empower Executive Success: Remote Executive Assistant at Maximus

Are you a highly organized and proactive professional ready to support the leadership team of a dynamic consumer health company? Maximus is seeking an Executive Assistant to join our team in a fully remote capacity.

In this pivotal role, you’ll work closely with the CEO and other C-Suite executives, ensuring seamless operations and efficient communication.

About Us:

Maximus is a mission-driven consumer health company dedicated to providing men with content, community, and clinical support to optimize their mind and body. We’ve secured funding from top Silicon Valley VCs and angel investors and are committed to making a real difference in men’s health and well-being.

About the Role:

As an Executive Assistant at Maximus, you’ll be the backbone of our leadership team, managing complex schedules, prioritizing tasks, and facilitating seamless communication. Your exceptional organizational skills, attention to detail, and ability to thrive in a fast-paced environment will be instrumental in supporting our executives and driving our company’s success.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to the CEO and other C-Suite executives.
• Calendar Management: Manage complex and critical scheduling, ensuring efficient time utilization and resolving conflicts.
• Communication: Prioritize and organize emails, ensuring effective communication flow.
• Operational Efficiency: Support day-to-day operations, ensuring smooth workflows and efficient processes.
• Event Planning: Take the lead on rhythm of the business planning, coordinating logistics for company events, board meetings, and leadership meetings.
• Recruitment Support: Assist the Recruiting & Talent team with light clerical tasks.

Qualifications:

• Experience: 4+ years of executive assistant experience supporting senior-level executives, preferably at a venture-backed technology startup.
• Technical Skills: Expertise with G-Suite applications is required; experience with Ashby is a plus.
• Skills & Attributes:
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • High level of integrity, professionalism, and discretion in handling confidential information.
  • Ability to adapt to changing requests and thrive in a fast-paced environment.
  • Collaborative, team-oriented attitude.

Qualities We Value:

• High Conscientiousness: You’re highly effective, organized, and reliable.
• High Horsepower & Humility: You possess intellectual and physical energy, tackling complex challenges with a humble and collaborative approach.
• Creative Thinker: You find innovative solutions and aren’t afraid to think outside the box.
• Relentlessly Resourceful: You’re proactive, persistent, and able to find solutions with minimal guidance.
• Passion for Men’s Health: You have a genuine interest in helping men achieve optimal health and well-being.

Benefits:

• Comprehensive Health Insurance: Premium Blue Shield Platinum PPO & HMO Plans (up to 80% coverage), Dental, Vision, and Life Insurance
• Retirement: Best-in-class 401K options
• Work-Life Balance: Flexible vacation/time-off policies
• Equity & Compensation: Liquidity of options and extended options exercise window for loyal employees
• Company Culture: Supportive and inclusive environment that celebrates diversity and intellectual curiosity

Quick Tips for Applicants: Stand Out as the Ideal Executive Assistant

1. Showcase your Executive Support Experience: Highlight specific examples of how you’ve successfully supported C-Level executives in previous roles. Quantify your achievements and emphasize your ability to manage complex schedules, prioritize tasks, and maintain confidentiality.
2. Demonstrate your Technical Proficiency: Go beyond listing G-Suite expertise. Share examples of how you’ve used these tools to streamline processes, improve communication, and enhance productivity. If you have experience with Ashby or other relevant software, be sure to mention it.
3. Emphasize your Organizational Skills and Attention to Detail: Provide concrete examples of how your organizational skills have led to successful outcomes in previous roles. Highlight your ability to manage multiple projects, meet deadlines, and maintain accuracy, even in a fast-paced environment.
4. Express your Passion for Men’s Health & Development: Maximus is a mission-driven company focused on men’s health. In your cover letter, showcase your understanding of the company’s mission and your personal interest in contributing to their goals.
5. Highlight your Adaptability and Collaborative Spirit: This role requires flexibility and a team-oriented approach. Share examples of how you’ve adapted to changing priorities, collaborated effectively with colleagues, and maintained a positive attitude in challenging situations.

Ready to find a career with purpose?

Note:

• Culture is key at Maximus, so we get to know candidates holistically through our questionnaire. You will receive an invite in a separate email upon submitting an application. Please fill it out as honestly and intuitively as possible since it is designed to detect exaggeration, which will cause your application to be automatically rejected.  
• Maximus is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.