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ADMINISTRATIVE COORDINATOR: Remote Work Opportunity – 100% Remote at University of Pittsburgh

The University of Pittsburgh’s Office of Sponsored Programs (OSP) is offering an excellent remote work opportunity for an Administrative Coordinator position on the Grants Management Services Team, allowing qualified professionals to process award activations from the comfort of their home.

This flexible position is available as 100% remote or hybrid, depending on the candidate’s preference.

As a remote Administrative Coordinator at the University of Pittsburgh, you’ll be responsible for reviewing and processing Notice of Award (NOA) documents, handling routine correspondence, and communicating directly with university units regarding grant award activations. Working from your home office, you’ll review and process award modification requests for awarded grants using internal electronic systems.

This position requires strong analytical skills in addition to diplomacy, professional demeanor, confidentiality, and initiative. You’ll coordinate internal processing of communications, transaction requests, and sponsor requests while advising on the preparation and submission of sponsored project actions, all while enjoying the flexibility of a remote work arrangement.

The ideal candidate should have a bachelor’s degree or equivalent combination of education and relevant experience, with at least one year of related experience. If you’re seeking a meaningful remote work opportunity with a mission-driven organization that values a team-oriented culture and actively encourages internal career advancement, this position offers an excellent combination of administrative expertise and work-life flexibility with a competitive salary range of $35,000-$45,000 annually.

Activities

  • Review and process incoming research award documents from your home office
  • Request required compliance information from faculty and staff to activate awards
  • Utilize internal electronic systems to review information, communicate, and document actions
  • Review and process incoming award modification requests remotely
  • Coordinate internal processing of communications and transaction requests
  • Handle correspondence with internal and external contacts
  • Advise on preparation and submission of sponsored project actions
  • Review documents and refer complex requests to senior leadership
  • Assist with prioritizing and organizing work within the Grants Management Services Team
  • Maintain confidentiality while processing sensitive research funding information
  • Communicate effectively with university departments and external sponsors

Requirements

  • Bachelor’s degree or equivalent combination of education and relevant experience
  • Minimum one year of related experience
  • Strong analytical skills for reviewing award documents
  • Professional diplomacy and demeanor for stakeholder communications
  • Commitment to confidentiality when handling sensitive information
  • Initiative to work independently in a remote environment
  • Ability to utilize electronic systems and applications
  • Strong communication skills for virtual collaboration
  • Detail-oriented approach to document review and processing
  • Organizational abilities to prioritize and manage multiple tasks
  • Reliable internet connection and appropriate home office setup
  • Availability to work Monday-Friday, 8:30 AM-5:00 PM schedule

Benefits

  • Flexible work arrangement – 100% remote or hybrid option based on preference
  • Competitive salary range of $35,000-$45,000 annually
  • Opportunity to support the University’s $1B annual research enterprise
  • Team-oriented culture that values collaboration despite physical distance
  • Active encouragement of internal career advancement
  • Work with a mission-driven central office supporting important research
  • Professional development within higher education administration
  • Connection to a prestigious research institution
  • Comprehensive university benefits package
  • Participation in meaningful work supporting academic research
  • Supportive virtual team environment
  • Elimination of commuting time and costs with remote option

About the Company

The Office of Sponsored Programs (OSP) at the University of Pittsburgh is a mission-driven central office that partners with faculty and staff to support the University’s $1 billion annual research enterprise. OSP values a team-oriented culture and actively encourages internal career advancement for its employees.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within its community. This commitment is a fundamental value of the University and is crucial in helping advance its mission, which includes attracting and retaining diverse workforces. The University continues to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

Job Market Outlook

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Remote administrative coordination positions in higher education have seen significant growth as universities recognize the effectiveness of virtual support for research administration functions. The demand for skilled coordinators who can process grant awards and support research activities while working from home continues to increase as academic institutions embrace flexible work arrangements.

Home office opportunities in research administration represent a positive trend in higher education, offering experienced professionals the chance to contribute their expertise without geographic limitations. The University of Pittsburgh’s commitment to supporting remote work for administrative positions demonstrates the evolution of academic operations toward more flexible, technology-enabled arrangements that benefit both institutions and their team members.

Exclusive Tips for Candidates

Highlight Grant Processing Experience

Emphasize any experience you have with reviewing, processing, or managing grant documentation. Share specific examples of how you’ve handled similar administrative coordination for funding or contracts.

Showcase Electronic System Proficiency

Detail your experience working with electronic systems for document management, communication, or information tracking. Remote work relies heavily on digital tools, so demonstrating your technical comfort will strengthen your application.

Demonstrate Analytical Skills

Provide examples of how you’ve applied analytical thinking to review complex documents or identify issues requiring resolution. The ability to carefully evaluate award information is central to this role.

Emphasize Communication Abilities

Share instances where you’ve effectively communicated with various stakeholders, particularly in writing. Strong written communication is essential when coordinating remotely with university departments and sponsors.

Prepare Cover Letter Strategically

Remember that applicants must submit both a cover letter and resume to be considered. Use your cover letter to specifically address your interest in research administration and ability to work effectively in a remote environment.

Common Questions about this Position and Company

How does the University of Pittsburgh facilitate collaboration for remote Administrative Coordinators?

The position utilizes internal electronic systems and applications for document processing and communication. Meetings are conducted virtually, allowing for effective collaboration despite physical distance. The team-oriented culture supports regular communication and information sharing among colleagues.

What does the training process look like for new remote employees?

New hires typically receive comprehensive virtual training on university systems, grant processing procedures, and compliance requirements. The Office of Sponsored Programs ensures remote team members understand the specific workflows and documentation standards essential for supporting the research enterprise.

How is performance evaluated for remote Administrative Coordinators?

Performance is generally assessed based on accuracy and timeliness of award processing, effective communication with stakeholders, and ability to manage workload independently. Regular virtual check-ins with supervisors provide opportunities for feedback and support.

What technology support is provided for remote employees?

As a university position, technical support resources are available to assist remote workers with system access, electronic tools, and troubleshooting needs. The position is described as primarily sedentary with all work done through internal electronic systems and applications.

How does the Office of Sponsored Programs maintain team culture with remote employees?

Despite physical distance, OSP works to maintain its team-oriented culture through regular virtual meetings, collaborative projects, and inclusive communication practices. The office values internal career advancement and professional development regardless of work location.

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