Accounting Assistant – Remote Position Available

An established company in the precious metals and retirement investment sector is offering an excellent remote job opportunity for an Accounting Assistant. This full-time position allows you to work 100% remotely while supporting critical financial operations in a growing industry that combines traditional precious metals with modern retirement investment solutions.

In this role, you’ll provide essential support to the finance department by handling financial record-keeping, inventory reconciliation, and administrative tasks. Working with tools like QuickBooks Online and Bill.com, you’ll ensure accurate financial processing and compliance while collaborating with operations, compliance, and finance teams to maintain smooth daily operations.

The ideal candidate brings at least 5 years of QuickBooks experience, strong proficiency in Microsoft Excel, and a solid understanding of GAAP accounting principles. With competitive hourly pay ranging from $22 to $29 per hour plus comprehensive benefits including 401(k) matching and full health coverage, this position offers stability and growth potential in the financial operations field.

Key Responsibilities

• Maintain accurate records of coin and bullion inventory, including transfers and shipments for precious metals operations
• Perform daily reconciliation of inventory and financial accounts related to gold and IRA investment operations
• Assist with posting journal entries under the supervision of the Accounting Manager to ensure proper financial documentation
• Prepare and process invoices, expense reports, and payment requests while monitoring accounts payable for timely processing
• Track accounts receivable and follow up on outstanding payments to maintain healthy cash flow
• Reconcile bank statements and credit card statements with internal records, identifying and resolving any discrepancies
• Enter financial data into accounting software and maintain both electronic and paper filing systems
• Assist in preparing monthly, quarterly, and annual financial reports and budgets for management review
• Facilitate communication between operations, compliance, and finance departments to ensure seamless client order processing
• Communicate with vendors and clients regarding billing issues, account status, and payment inquiries

Requirements

Professional Experience

• Minimum 5 years of hands-on experience with QuickBooks, including QuickBooks Online and Bill.com (proficiency required)
• Proven track record in financial record-keeping and administrative support within a finance department
• Experience with inventory management and reconciliation processes preferred

Technical Skills

• Proficiency in Microsoft Office Suite with advanced Excel skills (formulas, pivot tables, data analysis)
• Expert-level knowledge of QuickBooks Online and Bill.com platforms
• Strong understanding of GAAP (Generally Accepted Accounting Principles)
• Experience with financial software systems and digital filing management

Soft Skills

• Exceptional organizational and time-management abilities with capacity to handle multiple priorities
• High level of accuracy and meticulous attention to detail in financial data entry and reconciliation
• Excellent written and verbal communication skills for vendor and client interactions
• Ability to maintain strict confidentiality when handling sensitive financial information
• Strong problem-solving skills for identifying and resolving financial discrepancies

Benefits & Perks

The company provides a comprehensive benefits package designed to support your financial security and overall well-being while working remotely.

• Competitive Hourly Pay – $22 to $29 per hour based on experience and qualifications
• 401(k) Retirement Plan – Company matching contributions to help you build long-term wealth
• Health Insurance – Comprehensive medical coverage for you and your family
• Dental Insurance – Complete dental care coverage included
• Vision Insurance – Eye care and vision coverage provided
• Paid Time Off – Generous PTO policy for work-life balance and personal time
• 100% Remote Work – Work from anywhere with complete location flexibility
• Stable Industry – Position in the growing precious metals and retirement investment sector

About the Company

This position is with an established company operating in the precious metals and retirement investment industry. The organization specializes in helping clients diversify their retirement portfolios through gold, silver, and other precious metals IRA investments. With a focus on transparency, compliance, and exceptional client service, the company has built a reputation for reliability in the alternative investment space.

The company’s operations blend traditional precious metals trading with modern retirement planning strategies, requiring meticulous financial record-keeping and inventory management. As the organization continues to grow, they’re committed to maintaining the highest standards of financial accuracy and regulatory compliance while providing excellent career opportunities for their remote team members.

The Accounting Assistant Role in Today’s Remote Work Market

The demand for remote Accounting Assistants has grown substantially as companies across all industries recognize the efficiency of distributed finance teams. The accounting and bookkeeping field is particularly well-suited for remote work, with professionals using cloud-based platforms like QuickBooks Online and Bill.com to manage financial operations from anywhere. Specialized sectors like precious metals and investment services are increasingly hiring remote accounting professionals to support their expanding operations while accessing talent nationwide.

According to recent industry data, remote Accounting Assistants typically earn between $20 and $32 per hour depending on experience, specialization, and geographic location. Professionals with expertise in niche industries like precious metals, real estate, or financial services often command higher rates. The career path offers excellent growth potential, with experienced assistants advancing to roles like Staff Accountant, Senior Bookkeeper, or Accounting Manager. Remote accounting positions provide stability, work-life balance, and opportunities to develop specialized expertise while building a long-term career in finance.

Insider Tips for Applicants

Emphasize Your QuickBooks Expertise

Since this role requires a minimum of 5 years with QuickBooks and proficiency in QuickBooks Online and Bill.com, make sure your resume and cover letter clearly showcase your experience with these platforms. Include specific examples of how you’ve used these tools for accounts payable/receivable, reconciliation, and financial reporting. If you have certifications like QuickBooks ProAdvisor or have completed advanced training modules, highlight these qualifications prominently. Consider creating a brief portfolio section showing your familiarity with the software’s advanced features.

Demonstrate Your Understanding of GAAP and Inventory Management

The precious metals industry has unique inventory management requirements that combine physical asset tracking with financial accounting. Research basic concepts about precious metals inventory valuation, IRA compliance requirements, and GAAP standards for inventory accounting. In your application, mention any experience you have with inventory reconciliation, cost basis tracking, or working in industries with physical product management. This specialized knowledge will set you apart from general accounting candidates.

Highlight Your Remote Work Capabilities

Since this is a fully remote position, emphasize your proven ability to work independently with minimal supervision. Describe your home office setup, reliable internet connection, and experience with remote collaboration tools. Provide examples of how you’ve maintained accuracy and met deadlines while working remotely. Mention your organizational systems for managing digital files and communications, and your ability to communicate effectively with team members across different departments without in-person interaction.

Frequently Asked Questions

Is this position fully remote or are there location restrictions?

This is a 100% remote position with complete work-from-home flexibility. While the job posting doesn’t specify location restrictions within the United States, you’ll need to ensure you have a reliable internet connection, appropriate home office setup, and the ability to work during business hours that align with the company’s operational schedule. You should be able to communicate effectively with the operations, compliance, and finance teams remotely using digital collaboration tools.

What is the typical career progression for an Accounting Assistant in this company?

While specific career paths aren’t detailed in the posting, Accounting Assistants typically advance to positions like Staff Accountant, Senior Bookkeeper, Accounting Specialist, or Accounting Manager with 3-5 years of additional experience. Given the company’s operations in the specialized precious metals and retirement investment sector, there are likely opportunities to develop expertise in IRA compliance, precious metals accounting, and financial operations management. Your ability to master the inventory reconciliation aspects of this role and demonstrate strong GAAP knowledge will position you well for advancement.

Do I need prior experience in the precious metals or investment industry?

While the job posting doesn’t list precious metals or investment industry experience as a requirement, it’s certainly advantageous. The primary requirements focus on your QuickBooks proficiency (minimum 5 years), Excel skills, and GAAP knowledge. However, familiarity with inventory management, regulatory compliance, and financial services will help you succeed in this role. If you don’t have direct experience in this industry, emphasize your ability to learn quickly, your attention to detail, and any transferable experience with inventory reconciliation or regulated financial operations.