Executive Assistant: Wolfram is Hiring Remote

Wolfram, the renowned creator of Mathematica, Wolfram|Alpha, and Wolfram Language, is offering an exceptional remote job opportunity for an Executive Assistant supporting the CEO’s office. This is a unique chance for highly organized professionals who want to work behind the scenes at the frontiers of science and technology, supporting one of the most influential figures in computational thinking, Stephen Wolfram.

In this role, you will manage the complex agenda of the CEO, coordinate travel and events, interact with internal and external stakeholders, and provide critical administrative support to the Executive Productivity Manager. The position involves working in a fast-paced environment where precision and initiative are paramount, with flexible scheduling that accommodates personal needs while maintaining professional excellence.

The ideal candidate thrives on organization and detail, possesses strong problem-solving abilities, and demonstrates technical aptitude. You will have opportunities to develop your skills in a unique environment at the intersection of mathematics, computer science, and innovation, contributing directly to the operational efficiency of a company shaping the future of computation.

Key Responsibilities

• Secure, schedule, and manage logistical aspects of internal and external meetings, appointments, and functions for the CEO
• Organize comprehensive travel arrangements and accommodations for executive travel needs
• Monitor and triage external mailing lists, ensuring priority communications are addressed appropriately
• Perform clerical tasks including answering phones professionally and responding to emails on behalf of the executive office
• Create and maintain organized computer archives and databases for efficient information retrieval
• Coordinate with internal teams and external stakeholders to facilitate smooth operations
• Handle confidential and sensitive information with absolute discretion and professionalism
• Perform additional administrative tasks as requested to support the CEO and Executive Productivity Manager

Requirements

Professional Experience

• Previous experience in executive administrative support or similar high-level administrative roles
• Proven ability to manage complex calendars and coordinate multiple priorities simultaneously
• Experience with travel planning, event coordination, and stakeholder management

Technical Skills

• Strong technical aptitude with ability to learn new systems quickly
• Ability to use or willingness to learn Wolfram Language
• Proficiency with databases, document archiving systems, and digital organization tools
• Comfortable with various communication platforms and productivity software

Soft Skills

• High level of initiative and ability to work independently without constant supervision
• Superb organizational and problem-solving skills with exceptional attention to detail
• Ability to handle confidential and sensitive information with complete discretion
• Excellent communication skills for interacting with diverse stakeholders at all levels
• Ability to handle multiple projects and tasks simultaneously in a dynamic environment
• Flexibility to respond to inquiries during nights and weekends as scheduled
• Professional demeanor with strong judgment in prioritizing executive needs

Benefits & Perks

Wolfram is committed to providing competitive compensation and a supportive work environment that values work-life balance and professional development.

• Competitive Hourly Pay – Earn $25 to $30 per hour based on experience and qualifications
• Part-Time Flexibility – Work up to 29 hours per week with flexible scheduling options
• Remote Work Freedom – Work from anywhere in the United States or from Champaign, Illinois
• Preferred Schedule – Ideally Tuesday through Saturday, 10am to 3pm CT, with flexibility offered
• Unique Learning Environment – Gain exposure to cutting-edge computational technology and innovation
• Access to Wolfram Language – Learn one of the most powerful computational languages available
• Diverse and Inclusive Culture – Join a company that actively values diversity and inclusion
• Direct Impact – Support leadership directly affecting the future of science and technology

About Wolfram

Wolfram is a global leader in computational technology, known for creating revolutionary products that have transformed how scientists, engineers, educators, and innovators approach complex problems. Founded by Stephen Wolfram, the company has developed Mathematica (the world’s most powerful mathematical software), Wolfram|Alpha (the computational knowledge engine used by millions), and Wolfram Language (a sophisticated programming language for computation).

The company operates at the cutting edge of computational thinking, artificial intelligence, and knowledge representation. Wolfram’s tools are used across industries from aerospace to finance, from education to research institutions, making fundamental contributions to scientific discovery and technological innovation. The company culture emphasizes intellectual curiosity, technical excellence, and the freedom to contribute meaningfully to products that shape how the world computes.

As an equal opportunity employer, Wolfram is dedicated to building diverse teams and creating an inclusive environment where all employees can thrive. The company strongly encourages applications from women, people of color, members of the LGBTQ community, individuals with disabilities, and veterans.

The Executive Assistant Role in Today’s Remote Work Market

Remote executive assistant positions have become increasingly sophisticated as C-level executives embrace distributed work models. The technology sector particularly values executive assistants who can operate independently while managing complex schedules, confidential information, and high-stakes coordination. Demand for skilled remote executive assistants continues to grow as companies recognize the efficiency of flexible work arrangements without compromising executive support quality.

According to recent salary data, remote executive assistants in the United States typically earn between $50,000 and $75,000 annually for full-time positions, with part-time hourly rates ranging from $23 to $35 per hour depending on experience and industry. This role provides excellent career advancement opportunities into roles such as Chief of Staff, Operations Manager, or Executive Productivity Manager, particularly in technology and research-driven organizations where operational excellence is highly valued.

Insider Tips for Applicants

Highlight Your Technical Learning Agility

Wolfram specifically mentions willingness to learn Wolfram Language, so emphasize your track record of quickly mastering new technical tools and software. Provide specific examples of when you’ve independently learned complex systems, demonstrating the initiative and technical aptitude that will help you thrive in this innovative environment.

Demonstrate Discretion and Executive-Level Judgment

Supporting a CEO requires impeccable judgment about what requires immediate attention versus what can wait. Share specific examples of how you’ve managed confidential information, prioritized competing demands on executive time, and made independent decisions that preserved executive focus on strategic priorities.

Show Flexibility While Emphasizing Reliability

The role requires availability during non-traditional hours (nights and weekends as scheduled) and offers schedule flexibility. Address this directly by explaining your ability to maintain consistent availability within agreed parameters while being responsive to the dynamic needs of executive support, demonstrating both reliability and adaptability.

Frequently Asked Questions

Is this position fully remote or are there in-office requirements?

This position can be performed fully remotely from anywhere in the United States, or from Wolfram’s office in Champaign, Illinois if you prefer a hybrid arrangement. The company has embraced remote work and provides the infrastructure and support needed for executive assistants to be effective from home offices.

What does the schedule flexibility actually mean for this role?

The preferred schedule is Tuesday through Saturday, 10am to 3pm Central Time, but Wolfram offers flexibility to accommodate personal circumstances. The key requirement is consistent availability during agreed-upon hours, with the understanding that executive support sometimes requires responsiveness during evenings or weekends as scheduled. Specific scheduling will be discussed during the interview process to find mutual alignment.

Do I need to know Wolfram Language before applying?

No, prior knowledge of Wolfram Language is not required. The job posting specifies “ability to use or willingness to learn” Wolfram Language, meaning the company will provide training and support for learning their computational tools. What’s most important is demonstrating technical aptitude and enthusiasm for learning new systems, along with strong organizational and administrative capabilities.